4 Tips to Stress-Free Party Planning as Told by Experts
Planning a party can be both stressful and exciting. It is exciting because you’re preparing for a rather special event wherein everyone will be having a great time; at the same time it is challenging because you will be in charge with just about everything needed to make the event work the way you envisioned it.
There are also ways in which you can cheat your way into organizing a successful party. And yes, if you need to know these tricks immediately, then here are the top four pieces of advice every party planner in Singapore will share with you:
- Plan ahead.
Successful parties, no matter how big or small they are, are not done overnight. Some take weeks, even months to prepare. You need not rush things when working on an extravaganza, as there are tasks that are time-sensitive and you may not be able to accomplish them properly when you cram.
It would be best that you write down the type of party you have in mind, how you imagine it happening, and from there you can list down your needs and the ways in which you can acquire them. These include the equipment you are going to use, the food to serve your guests, the performers to hire, the people to invite, the party venue, and other logistical needs.
- Make time to scout for your party needs.
Most people often think that once you have a plan, you are all set for the party. No, it doesn’t work that way. You have to put your plan into action, and the first step in doing that is by scouting for your needs.
This is what party planners in Singapore do in order to provide the best parties to their clients: they take the time to do window shopping. They visit a shortlist of venues to determine which location suits best for the event, talk to different vendors such as caterers and equipment rentals, compare pre-made party packages, and as well as negotiate for the most reasonable prices. Indeed, canvassing can be a chore, but it pays a lot in the long run since you know where the best value for money can be found.
- Create a timeframe.
As mentioned earlier, there are tasks that are sequential when it comes to party planning. Thus you need to come up with a timeframe as to when these tasks should be accomplished until the big day arrives.
You may have to settle specific dates to close deals with your chosen vendors, allot time to set up the party venue, and most importantly allot a window for your guests to confirm their attendance. Everything should be laid down so that you can see where you’re at as far as the organizing period is concerned. This also allows you to relax a few days before the actual date of the party arrives.
- Choose a theme!
Having a party theme makes the event more memorable, as it will resonate in the photos, videos, and memories you and your guests will be sharing afterwards. While a specific theme is not actually a requirement, it is an add-on that makes the party more touching.
During the planning stage, it would be better to brainstorm for potential themes that may work well with your party. You may do your research, ask ideas from friends, or go with the trending motifs party planners use these days.
On the other hand, if you do not have a particular theme in mind, then it is best to stick to the reason why you are holding the party, and link that to your arrangements, decorations, food, and even your guests.